St. Michael's Parish

St. Michael’s Parish Center Rental Policy
(Kitchen, Cafeteria, Gymnasium)
January 14, 2007

This policy governs the use and rental of the Parish Center (Kitchen, Cafeteria, Gymnasium) and is the responsibility of the St. Michael Pastoral Council. Fee schedules for rental, and rules and regulations for use of these facilities, are covered in separate documents. Questions regarding the eligibility of an organization or individual under this policy are to be referred to the Parish Business Manager. Any questions concerning this policy itself are to be referred to the current Chair of the Pastoral Council, via the St. Michael Parish Office, 5045  Nine Mile Rd. Remus, MI 49340. Telephone 989-967-3520

1. Non-parish for-profit organizations or activities may not rent facilities in the school or parish center during school hours nor until 2:00 PM when school is not in session to better insure that there will not be a conflict with parish activities (e.g. funeral lunches, meetings,  activities after Sunday Masses, etc.). For the same reason non-parish for-profit organizations or activities may not make reservations more than six months in advance.

2. There will be only one fee schedule which applies to every individual or organization renting the facilities. Parish members who feel strongly that their parish support should be enough to entitle them to the use of parish facilities are encouraged to simply deduct the fee from their regular parish support. The parish would not suffer any diminishment in its revenue, the renter would not be giving a greater amount to the parish than they had planned, and the pastor and parish staff would be spared determining who is or is not a parishioner. A deposit is due at the time of reservation. Full rental and insurance fees must be paid prior to the use of the facilities.

3. Renters must pay an insurance fee when using the facilities. This is required by the Michigan Catholic Conference, the insurer of all of the Catholic facilities in the State of Michigan and the parish is not free to either change or dispense with the fee. The current insurance fee is available from the Parish Office. Questions regarding the insurance fee are to be referred to the Parish Business Manager.

4. Parish organizations included in the Parish Directory do not pay a fee for the use of these facilities. In addition, the Pastoral Council provides use of the facilities rent-free to groups or individuals associated with the Parish for specific types of functions. Included are:

            Knights of Columbus
            Gods Helping Hands
            Funeral Lunches (if the funeral is at St Michael’s)
            Open Sports Nights/Days if sponsored by a Parish organization with one or more adults in charge
            Alcoholics Anonymous
 
Questions concerning this list are to be referred to the current Chair of the Pastoral Council.

5. Any changes to the rental fee schedule are to be approved by the Finance Council prior to being implemented.

6. A copy of this policy and the Regulations for the Use of the Parish Center by Parish Organizations and any revisions are to be given to all Parish organizations. A copy of the Parish Center Rental Regulations are to be given to all renters upon accepting their reservation and deposit.

St. Michael’s Parish Center Rental Regulations

1.Rental is for one day only. Premises must be vacated by 2:00am. If anyone in your party is not out by 2:00am, the deposit fee is automatically forfeited.
 
2. Day or evening set-up or decorating are to be arranged by the person making the rental reservation. The Parish Center is not available for set-up or decoration until after 3:00pm Monday thru Friday during the school year due to the current food laws. The parking lot may not be used during Mass times of 5-6:00pm on Saturday and 9am-12noon on Sunday.

3. Only the rooms rented may be used by the renting parties and their guests.

4. Smoking is not allowed in any area of the building.

5. Diocesan policy forbids any wedding ceremony in the Parish Center.

6. The renting party is responsible for all damage to the building and grounds

7. No one under the age of 18 is allowed to use the kitchen without adult supervision. Please bring your own dish cloths, dish towels, plastic wrap, aluminum foil, and take home containers.

8. No decorations are allowed, except on the tables. No substances are to be used on the floors.

9. ALCOHOL  The renter is fully responsible for the conduct of  guests and workers.
Bartenders must not drink, must be sober, and must be 21 (It’s the Law!)
No one under the age of 21 is to be served alcoholic beverages. No one who is intoxicated is to be served alcoholic beverages. No BYOB parties are allowed.

10. CATERING  Caterers will abide by current State Food Laws. Caterers are to use the kitchen service entrance for all deliveries of supplies and equipment and removal of all trash to dumpster. Do not remove trash thru the lobby. Do not leave full or partial bags of trash in the trash cans. Put clean trash bags in all trash cans as needed.

11 The telephone in the kitchen is not to be used for any long distance phone calls.

12. Cafeteria tables are to be returned to where they were 3 rows-3 tables each-12 chairs on each side..

13. Turn off all lights and close all doors when leaving. All outside doors are to be kept closed.

14. Do not serve red punch!

Regulations for Non -Rental use of Parish Center

1. At the time of scheduling: each organization must designate a contact person who will be familiar with these policies and take responsibility for their being met.

2. The following kitchen equipment is not to be used without prior personal instruction by trained parish staff:

                  Dishwasher                                                        Steam Table

                  Garbage Disposal                                              Grill

                  Convection Ovens                                             Deep Fryer

                  Warmer                                                             Large Mixer

3. Unplug all appliances used including the Bunn Coffeemaker during vacation.

4. Dishes and utensils may be used but not removed from the building.

5. Sweep floors and mop if necessary.

6. All dishes used must be washed and put away. Counters and tables are to be washed off.

This policy is to be used along with the rental policy.

St. Michael the Archangel Parish Center Rental

Contact Person:                                                 

Phone Number:                                                  

Rental Fees:

v      Deposit Fee (due for all rentals)  $100.00

v      Cafeteria Only                                          $50.00  

v      Cafeteria & Kitchen                                $100.00

v      Cafeteria, Kitchen & Gym                       $350.00

v      Gym for Recreation                                $100.00

v      Mandatory Special Event Insurance      $100.00

Deposit fee is due upon reservation and is refundable if all conditions are met.

Insurance is made payable to Michigan Catholic Conference .

………………………………………………………………………………………………

Deposit Fee                $100.00         

Insurance                   $100.00         

Rental                         $                           Date of Use                                   

Total amt. Due          $                           Amount Paid                                

I agree to all rental policies set by St. Michael the Archangel and will adhere to them carefully.  I understand that my deposit fee is due at the time of rental and the balance of fees are to be paid no later than two (2) weeks before the date of use or I may forfeit the use of facilities.

Signature of Renter                                            Phone #

Signature of Parish Representative

                        Balance Due:                                                 Date Paid in full: